Template letters

NILGOSC has created template letters for employers to use when they are contacting their staff regarding Automatic Enrolment and Automatic Re-Enrolment.  The tables below list each letter type and outlines when each letter should be used.  Employers can make any changes they feel are necessary, however the text in blue is required by law.

Amendments made on 6th August 2015 removed the requirement to provide active members with automatic enrolment information and simplified the information that must be given to staff.

Template Letters – Automatic Re-Enrolment

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Letter W
To be issued to eligible jobholders who are not being automatically re-enrolled into NILGOSC under the automatic enrolment rules as the employer has choose not to because one of the exemptions applies.
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Letter X
To be issued to eligible jobholders who are being automatically re-enrolled into NILGOSC under the automatic enrolment rules. (Also to be used if the employer has chosen to automatically re-enrol those to whom the exemptions apply.)
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Letter Y
To be issued to active members who on the employer’s re-enrolment date are members of the 50/50 section and will therefore be moved back to the Main Section of the Scheme.
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Template Letters from 1 April 2015 – Automatic Enrolment

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Letter B
To be issued to eligible jobholders who are being automatically enrolled into NILGOSC under the automatic enrolment rules.
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Letter D
To be issued to workers who, after commencement of employment, and after the employer’s ‘staging date’, become a non-eligible jobholder or an entitled worker for the first time, are not members of the LGPS (NI) and have a contract of employment for 3 months or more.
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Letter E
To be issued to workers who, after commencement of employment, and after the employer’s ‘staging date’, opt to join the LGPS (NI) under the automatic enrolment rules.
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Letter F
To be sent to employees ‘contractually enrolled’ into NILGOSC.
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Letter G
To be sent to employees enrolled into the LGPS (NI) when their initial contract of employment, of less than 3 months, is extended to 3 months or more.
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Letter P
To be issued to workers who have a contract of employment for less than 3 months (but see paragraph 46 re casual employees) for whom the employer wishes to postpone the automatic enrolment duties.
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